Overview
Tampa, FL, United States Trending • Job Identification 42416 • Job Category Admin Support • Posting Date 01/13/2026, 07:17 PM • Apply Before 01/27/2026, 07:17 PM • Degree Level High School Graduate • Locations 4202 East Fowler Avenue, Tampa, FL, 33620, US • Hiring Salary $51,500 - $54,500 • Essential Personnel No Job Description Department Organizational Summary: A group of diverse, interdisciplinary scholars and former practitioners, the School of Public Affairs has a strong commitment to applied social engagement and making differences in the community. The vision of SPA is to become a premier community-centered hub for public affairs education and research. Our School provides quality education, research, and public service to prepare leaders in public administration and urban & regional planning. It engages in public policy, scholarship, and outreach activities in an urban region to meet community, national, and global needs. Salary Range: $51,500 - $54,500 Full time: 40 hours/week 15% (Essential) Academic Administration • Support development and maintenance of academic programs as needed. • Develop the semester course schedule for graduate, undergraduate, and distance learning courses. • Maintain adjunct instructor and graduate assistant roster, schedule graduate assistants and other personnel required to meet instructional requirements. • Serve as backup for inputting course information into BANNER/OASIS. • Responsible for the awarding of Foundation Scholarships, including the application process, working with the department review committee, processing payment requests and confirming distribution of funds. • Will attend any Foundation trainings that may be provided to assist in scholarship administration, including training provided by the Scholarship Administrator for CAS 15% (Essential) Faculty Affairs • Serve as department liaison for faculty affairs procedures. • Coordinate recruitment, credentialing and on-boarding for faculty and adjunct instructors by posting ads, supporting search activities, and facilitating interviews. • Facilitate/manage assigned faculty duties and faculty activity reporting AFD-FAR system. • Provide administrative support for mid-tenure, post-tenure, and tenure and promotion applications. • Assist with faculty awards, annual evaluations, faculty assignments and workload procedures. • Provide support for annual awards reception, lecture series, guest speakers, meetings, etc. 30% (Essential) Department Operations • Oversee daily operations of the department, ensuring office coverage from 8:00am - 5pm Monday through Friday. • Serve as primary contact for faculty, staff, and students on matters related to administration and operation. • Manage department space utilization/planning and asset management. • Problem solve issues and coordinate with Dean's Office and Central Administrative departments such as purchasing, IT, and Facilities management. • Primary contact for setting up phone lines, maintaining outlook distribution list and updating directory. • Oversee department/school compliance with CAS and USF policies/procedures and maintain department websites and calendars. • Manage and oversee supervision of department employees and FWS students; work allocation, training, problem resolution, and enforcement of internal procedures. • Provide cross-departmental training to staff to support day-to-day operations of department. • Evaluate performance of department employees. 20% (Essential) Embedded Service • Serves as the main point of contact facilitating communication between the academic department and the embedded service for Human Resource and CAS Business & Finance Support Service (BFSS) 15% (Essential) Main Office Support • Provide direct support to the Department Chair to include correspondence management, taking meeting minutes as required, meeting and appointment scheduling, data gathering and analysis, report preparation, etc. • Serve as back-up to the Academic Program Specialist. • Manage the financial administration of E & G, carry forward, foundation, auxiliary, faculty research accounts and external and internal grants. Monitors budget, prepare budget reports and projections. Assist the Department Chair with preparation of annual budget requests • Prepares and approves online payroll certifications, reviews and reconciles payroll registers, and updates pay distribution • Assist with preparing and processing Fellowships and award funds Oversee social media and school website 5% Performs other duties as assigned Qualifications Minimum Qualifications - This position requires a high school diploma or equivalent, with six years of experience in office or administrative positions. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience. Degree Equivalency Clause: Four years of direct experience for a bachelor’s degree. • Senate Bill 1310- The Florida Senate (https://www.flsenate.gov/Session/Bill/2023/1310) is conditional upon meeting all employment eligibility requirements in the U.S. • SB 1310: Substitution of Work Experience for Postsecondary Education Requirements • A public employer may include a postsecondary degree as a baseline requirement only as an alternative to the number of years of direct experience required, not to exceed: • (a) Two years of direct experience for an associate degree; • (b) Four years of direct experience for a bachelor’s degree; • (c) Six years of direct experience for a master’s degree; • (d) Seven years of direct experience for a professional degree; or • (e) Nine years of direct experience for a doctoral degree • Related work experience may not substitute for any required licensure, certification, or registration required for the position of employment as established by the public employer and indicated in the advertised description of the position of employment. • Minimum Qualifications that require a high school diploma are exempt from SB 1310. About Us Working at USF With approximately 16,000 employees, the University of South Florida is one of the largest employers in the Tampa Bay area. We are dedicated to cultivating a talented, engaged and driven workforce that strives to be bold. Employees excel in USF‘s rich academic environment, which fosters their development and advancement. In 2025, Forbes recognized USF as one of Florida’s best large employers, ranked No. 1 among the state’s 12 public universities. Our first-class benefits package includes medical, dental and life insurance plans, retirement plan options, employee and dependent tuition programs, generous leave, and hundreds of employee perks and discounts. About USF The University of South Florida is a top-ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg, Sarasota-Manatee and USF Health. USF is recognized by U.S. News & World Report as a top 50 public university and the best value in Florida. U.S. News also ranks the USF Health Morsani College of Medicine as the No. 1 medical school in Florida and in the highest tier nationwide. USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all-time high of $738 million in research funding in 2024 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future. The university generates an annual economic impact of more than $6 billion. USF’s Division I athletics teams compete in the American Athletic Conference. Learn more at www.usf.edu. Compliance and Federal Notices This position may be subject to a Level 1 or Level 2 criminal background check. Applicants Have Rights Under Federal Employment Laws The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws. Family and Medical Leave Act (FMLA) Applicants for USF employment are entitled to request reasonable accommodation(s) in the application process. A request is to be made at least five (5) working days prior to the time the accommodation(s) is needed. Visit the Central Human Resources ADA Accommodations webpage for more information on requesting an accommodation during the application/interview process. Equal Employment Opportunity The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains affirmative action programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws. This job description does not constitute an employment contract. Similar Jobs